Ada County Highway District

Meetings and Agendas

Commission Agenda  - Amended and Restated on 9/6/2016 at 11:45 a.m. Meeting Archive

Previous Meeting:  August 24, 2016
Meeting Archive

COMMISSION MEETING AGENDA
September 07, 2016  |  Noon



PRE-COMMISSION AGENDA |  11:30 a.m.  |  Will start at this time or shortly after | ACHD Pre-Commission Room
 General Housekeeping Items
 Discussion of Commission Meeting Agenda
 Director's Administration & Operations Report  The Director's A&O Report can be heard before or after a work session or the Pre-Commission Meeting or during the Post-Commission Meeting.

The Commission welcomes public input on agenda items. If you wish to testify, please use the sign-in sheet to ensure you have a chance to speak. Individuals are asked to limit their remarks to three minutes, and more time is afforded to representatives of groups. If you want to submit written comments, please do so at least 24 hours in advance to assure that Commissioners have time to read and consider your views. Information and inquiries may be submitted through Tell US

Items on the Consent Agenda are considered to be routine and will be enacted by one motion. There will be no separate discussion on these items unless a Commissioner or citizen so requests, in which case the item will be removed from the Consent Agenda and placed on the Regular Agenda.


COMMISSION MEETING AGENDA |  Noon  | Michael L. Brokaw Auditorium
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ADOPT AGENDA - Request for Adoption

CONSENT AGENDA ITEMS - Request for Approval (one motion)
    A. Consent Agenda A - Development Application - Preliminary Plats


     B. Consent Agenda B - Final Plats
    B1.     Final Plat       Request for Approval
  Final Plat for Binary Subdivision.
  Location:   This site is located west of N. Locust Grove on E. Fairview Avenue.
  Applicant:   Clear Lakes Trout Company, Inc.
  Owner:   Same as listed applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    B2.     Final Plat       Request for Approval
  Final Plat for Caden Creek Subdivision.
  Location:   This site is located on the south side of W. Amity Road west of S. Five Mile Road.
  Applicant:   Corey Barton Homes, Inc., Dean and Emma Jensen.
  Owner:   Same as Applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    B3.     Final Plat       Request for Approval
  Final Plat for Crossley Park Subdivision.
  Location:   This site is located north of the N. Fisher Park Way and W. State Street intersection at the end of N. Fisher Park Way.
  Applicant:   Crossley Park, LLC.
  Owner:   Same as listed applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    B4.     Final Plat       Request for Approval
  Final Plat for Irvine Subdivision No. 2.
  Location:   This site is located south of the W. Chinden Boulevard and N. Ten Mile Road intersection along the east side of N. Ten Mile Road.
  Applicant:   Challenger Development, Inc.
  Owner:   Same as listed applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    B5.     Final Plat       Request for Approval
  Final Plat for Rockbridge Subdivision No. 8.
  Location:   This site is located on the west side of N. Plummer Road south of W. Floating Feather Road.
  Applicant:   Star 27, LLC
  Owner:   Same as listed applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    B6.     Final Plat       Request for Approval
  Final Plat for Sagewood Subdivision.
  Location:   This site is located on the south side of W. Overland Road, east of S. Stoddard Road.
  Applicant:   Sagewood Overland, LLC and Corona, LLC
  Owner:   Same as listed applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    B7.     Final Plat       Request for Approval
  Final Plat for The Oaks South Subdivision No. 4.
  Location:   This site is located south of W. McMillan Road, west of N. Black Cat Road.
  Applicant:   New Oaks, LLC
  Owner:   Same as listed applicant.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org

    C.           Request for Approval
  Request to Approve Minutes and Minute Entries from the August 17, 2016 Commission Meeting
  Stacey Spencer      Secretary of the Board/Executive Assistant     (208) 387-6110     sspencer@achdidaho.org
    D.           Consideration and Approval
  This is an addendum to the Sales Tax Anticipation Revenue Reimbursement Agreement for transportation improvements adjacent to and near the Meridian Town Center development (commonly known as “The Village in Meridian”). This addendum will allow Records Avenue (Phase 3D) roadway improvements to be constructed and considered as part of Phase 2.
  Location:   This site is located in the northeast corner of SH 55 (Eagle Road) and Fairview Avenue.
  Kaci Bader      Development Review Coordinator     (208) 387-6184     kbader@achdidaho.org
    E.     Proposed Vacation & Set Date for Public Hearing       Set Date for Public Hearing
  Acceptance of an application to vacate a portion of E. McGrath Road in exchange for a portion of land owned by the Charter School Fund - Oro Valley, LLC. Staff recommends setting the public hearing date for October 12, 2016.
  Location:   A parcel of land located in the NW 1/4 section of Section 15, Township 4 North, Range 1 East, B.M. City of Eagle, Ada County Idaho
  Applicant:   Rennison Engineering, John Rennison
  Owner:   The Charter School Fund - Oro Valley, LLC
  Dave Serdar      Right of Way Supervisor     (208) 387-6224     dserdar@achdidaho.org
    F.           Consideration and Approval
  Staff recommends the ACHD Commission approve and execute the Service Agreement with Commercial Tire for the 2017 Light Vehicle Maintenance and Repair MD-403 Piggyback Services Contract. The estimated annual Contract amount not to exceed $260,000.00.
  Josh Sharp      Fleet Coordinator     (208) 387-6361     jsharp@achdidaho.org
    G.           Consideration and Approval
  Staff recommends the ACHD Commission approve the 2017 Roadside and Pond Herbicide Application MD-394 Piggyback Agreement of 2016 Roadside and Pond Herbicide Services MD-327 Agreement with N.C. Services. The contract amount will not exceed $211,140.00.
  Tim Nicholson      Maintenance Manager     387-6322     tnicholson@achdidaho.org
    H.           Bid Results & Consideration/Award Contract
  Staff recommends the ACHD Commission approve the FY 2017 Architectural and Engineering Services Agreement MD-372 with CTA Engineers, Inc. and authorize Deputy Director of Maintenance, Timothy R Morgan to sign the included AIA Agreement for an initial term of September 7, 2016 through September 30, 2017.
  Don Roell      Facilities Specialist     (208) 387-6333     droell@achdidaho.org
    I.           Consideration and Approval
  Staff recommends the ACHD Commission approve the 2017 Tire, Tube, and Services MD-404 Piggyback Purchase Agreement for our fleet with Commercial Tire, off of the WSCA agreement 01712 and State of Idaho PADD1100 agreement with Bridgestone for FY2017. The estimated annual contract amount is not to exceed $70,000.00
  Josh Sharp      Fleet Coordinator     (208) 387-6361     jsharp@achdidaho.org
    J.           Consideration and Approval
  Staff recommends the ACHD Commission approve and execute the Service Agreement with Dyna Parts, dba, NAPA Auto Parts for the 2017 Fleet Maintenance Parts MD-402 contract. The estimated annual Contract amount not to exceed $1,200,000.00.
  Josh Sharp      Fleet Coordinator     (208) 387-6361     jsharp@achdidaho.org
    K.           Consideration and Approval
  Staff recommends the ACHD Commission approve the 2017 Crack Sealing Material MD-381 Piggyback Agreement of 2016 Crack Sealing Material MD-325 with Specialty Construction Supply. The contract amount will not exceed $248,000.00.
  Tim Nicholson      Maintenance Manager     387-6322     tnicholson@achdidaho.org
    L.           Consideration and Approval
  Staff recommends the ACHD Commission approve the 2017 PVC Pipe Material Piggyback Agreement MD-385 of 2016 PVC Pipe Material MD-334 from HD Fowler. The contract amount will not exceed $109,010.54.
  Tim Nicholson      Maintenance Manager     387-6322     tnicholson@achdidaho.org
    M.           Consideration and Approval
  Staff recommends the ACHD Commission approve the 2017 Liquid Asphalt Material MD-383 Piggyback Purchase Agreement with Western States Asphalt of the 2016 Liquid Asphalt Material MD-328 Purchase Agreement with Western States Asphalt. The contract amount will not exceed $3,500,000.
  Tim Nicholson      Maintenance Manager     387-6322     tnicholson@achdidaho.org

REGULAR AGENDA ITEMS
    1.     Public Hearing       Request for Adoption
  Public Hearing to receive public testimony and consider adoption of Resolution No. 2157 declaring real property located at 870 S. Locust Grove Lane, Meridian, to be surplus property and determining that sale of the real property is in best interest of the public, and authorize sale of the real property.
  Location:   870 S. Locust Grove Lane, Meridian
  Lorie Baird      Real Estate Specialist     387-6277     lbaird@achdidaho.org
    2.     Public Hearing       Request for Adoption
  Public Hearing to receive public testimony and consider adoption of Resolution No. 2158 declaring real property located at 8955 N. Duncan Lane, Boise, to be surplus property and determining that sale of the real property is in best interest of the public, and authorize sale of the real property.
  Location:   8955 N. Duncan Lane, Boise
  Lorie Baird      Real Estate Specialist     387-6277     lbaird@achdidaho.org
    3.           Request for Reconsideration
  Request reconsideration of previous Commission action on the Award Construction Bid for 2016 Ustick Roadway Improvementson August 24, 2016 submitted by John Mitchell.
  Stacey Spencer      Secretary of the Board/Executive Assistant     (208) 387-6110     sspencer@achdidaho.org
    4.           Discussion & Possible Decision
  Boise Heights Neighborhood Association requesting bicycle lanes and sharrows on Boise Hills Drive and Clubview Drive.
  Terry Little, P.E.      Traffic Manager     387-6140     tlittle@achdidaho.org

DISCUSSION ITEMS
     Public Communications


POST-COMMISSION AGENDA  | ACHD Pre-Commission Room
EXECUTIVE SESSION
3.  Pursuant to Idaho Code Section 74-206(1)(f), notice is herein given that the Board of Commissioners of the Ada County Highway District will hold an Executive Session to communicate with legal counsel to discuss the legal ramifications for and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated.  -  Information Only   -  -  Contact: Steven B. Price   (30 minutes)

WORK SESSION
1. Discussion on 5th and 6th Two Way Conversion -  Information Only   -  Contact: Bruce Wong   (30 minutes)
2. Review/Discuss Policy Additions/Changes into FY17 -  Information Only   -  Contact: Bruce Wong   (120 minutes)

Commission Administrative Discussion


NOTE: The Web version of the ACHD Commission agenda is provided as a service and is not the formal agenda of the Commission. The most current and legally noticed Commission agenda is the one posted at the District's headquarters, which can be obtained by calling 387-6100.

To arrange for a translator or other accommodation, contact ACHD at (208) 387-6100.
Se les recomienda a las personas que necesiten un intérprete o arreglos especiales que llamen a la coordinadora de participación pública, al (208) 387-6100.


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